Our Health and Safety Checklist

Below we have provided a Health and Safety checklist to help you tick off what is required for every clause within the ISO 45001 standard.

*Y / N / N/A*
ASSESSMENT			Manager	Validation by Facilities / H&S Manager
Q1	Have all H&S actions been resolved and implemented for the 12 months?

Q2	Are H&S policies displayed somewhere on your premises?

Q3	Do all existing and new staff know where they are displayed?

Q4	Are all existing and new staff aware of the H&S Procedures and do they know where to access these procedures? Are they aware of their contribution to the overall H&S system?

IS THE FOLLOWING CLEARLY DISPLAYED AND UP TO DATE?
Q1		Health & Safety Law – Is your legal register up to date and are all H&S posters displayed?

Q2		Is your certificate of Employer’s Liability Insurance displayed?

Q3		First Aid – Are first aider names, contact details communicated and is the location of, First Aid boxes displayed?

Q4		Are Fire Action Notice, Department Plan, Assembly Point and Fire Certificate location & Fire Alarm test details all available?

Q5		Health & Safety Appointed Persons details – if applicable

		MAKE AVAILABLE:
		Lift Inspection Report (LOLER) – Make available if applicable
		PAT testing
		Fixed Electrical Testing Sheets
		Asbestos Survey & Register
		General maintenance/service records
		Hazard Log for Department (Including COSHH)
		Risk assessments
		Copies of emergency procedures, accidents, First Aid & Fire Action



ACCIDENTS/FIRST AID
Q1	Is an Accident Book/Procedure available?

Q2	Have all accidents been recorded in the Accident Book and any serious incidences reported to the manager, etc?

Q3	Has accident investigation been undertaken and recorded, with statements/photographs taken for serious accidents? (If applicable)

Q4	Has appropriate remedial action, to include post- accident risk assessment, been considered, undertaken or taken to prevent re‑occurrence?

Q5	Have all RIDDOR events been reported?

Q6	Are there sufficient First Aiders to provide suitable cover including holidays and regular evening or any weekend working?

Q7	Are the First Aid facilities and First Aid box contents checked regularly and checks recorded (including expiry dates and spill kits)? State date when last checked



HAVE THE FOLLOWING RISK ASSESSMENTS BEEN COMPLETED? RISK ASSESSMENTS SHOULD BE UPDATED WHEN REFURBISHMENT OCCURS OR OTHER ITEMS WITHIN THE DEPARTMENT HAVE ALTERED.
	General Risk Assessment
	Fire Risk Assessment
	Manual Handling Risk Assessments
	Control of Substances Hazardous to Health (COSHH) Assessment
	Display Screen Equipment Risk Assessments
	Lone Worker Risk Assessments
	Young Persons Risk Assessments
	New and Expectant Mothers Risk Assessment.
	Violence and Aggression Risk Assessment
	Any other Risk Assessments
FIRE SAFETY
	Are all fire extinguishers accessible, correctly positioned either on floor bases or fixed to walls, with current pictogram signage?
	Have all fire extinguishers and hose reels been serviced by a competent contractor within the past 12 months and noted on their labels?
	Are all fire exit routes, doors and stairs clear of obstructions through to the evacuation points?
	Has an emergency evacuation drill been conducted and recorded as required by the Fire Certificate or where no Fire Certificate exists, within 12 months?
	Have fire alarm bell tests been conducted on a weekly basis and recorded?
	Has a Fire Evacuation Warden been appointed and trained for the Department?
	Are local fire procedures current and advised to all staff?
	Is the Fire Certificate/Fire Risk Assessment readily available for inspection (if issued)?
	Are all conditions on the Fire Certificate complied with?



CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH (COSHH)
	Are staffs dealing with hazardous substances aware of the correct procedures for handling and storing from the data sheets or packaging?
	Are all areas free from toxic or nauseous fumes?
	Are any flammables kept secure and away from sources of heat?
	Are all cleaners’ materials kept in a separate designated locked storage area?
	Are COSHH Risk Assessment details available to staff and for inspection?
HAVE THE FOLLOWING “HAZARDOUS AREAS” A FACILITY FOR LOCKING OFF OR PREVENTING UNAUTHORISED ACCESS, TOGETHER WITH SUITABLE WARNING NOTICES FORBIDDING UNAUTHORISED ACCESS AND WARNING OF THE ENCLOSED DANGER?
	Electrical switch rooms or switch areas- All locked off restricted access
	Rooms used to store hazardous machinery, equipment or substances – All locked off restricted access
	Are all areas in the department free of unauthorized or inappropriate storage or waste?



FURNITURE, EQUIPMENT & STORAGE
	Are all items of furniture in good condition, considered safe and fit for the purpose for which they are used? If not remove from use immediately
	Is the furniture and equipment clean, tidy and free from hazards or obstructions? Does furniture comply with the Fire Safety Regulations?
	Have all obsolete items of equipment and packaging been disposed of?
	Are walkways free from trailing cables?
	Are any dangerous parts of equipment or machinery guarded?
	Are storage facilities adequate for the operations?
	Are heavier items stored between waist and shoulder height?
	Are heavier items broken down in to smaller packages where possible?
	Are all kick stools or stepladders in good repair?
	Is all shelving in good repair and fixed to the wall or floor in a safe manner?
HAS THE FOLLOWING STAFF TRAINING & COMMUNICATION BEEN PROVIDED?
	Health & Safety Procedures and instructions as within the Association’s Health & Safety Manual (please ensure staff have signed as having read and understood applicable sections)
	Regular H&S updates & information during “Team” Meetings
	Opportunity to raise H&S issues at “Team” Meetings – Location Safety Community or direct contact with H&S teams
	Feedback on issues raised with manager
	Details of H&S issues discussed at “Team” Meetings recorded in Minutes? Yes – and made available to all staff via intranet